Publishing events
Creating a competition, setting its divisions and its registration window, and what happens as entries arrive.
Once your verification application is approved, your organiser company exists and you can publish competitions.
Creating an event
From the profile menu choose Create event, or use the button on the Events page.
Name, date and location
What families will search for, the day it runs, and where.
Sport
The sport decides which axes its divisions use — whether they are graded by belt, split by weight, and so on — and the default rules its contests run under.
Federation, or independent
An independent event is open to anyone who fits its divisions. A federation event is open only to that federation's current members, and you can only choose a federation that has approved you.
Everything else — the registration window, the mats, contest length — starts on a sensible default and is edited from Manage when you are actually planning the day.
Events belong to your company, not to you
Every event is filed under your verified organiser company rather than your personal account.
Setting the divisions
An event has no rulebook until you give it one. On Manage, apply a division preset — one of yours, your federation's, or a platform template.
Applying freezes a copy of the preset onto the event — its age categories, grades, weight ladders and match times, names and all. From then on the event owns them, and editing the source preset later cannot reshape a competition that is already taking entries.
It does not create any divisions. Those appear one at a time as athletes enter them, so an event page only ever lists divisions somebody is actually in. A freshly published event showing no divisions is working correctly.
The registration window
Two dates, both on Manage:
- Registration opens — before this, the event is visible but nobody can enter.
- Registration closes — after this, nobody can enter and nobody can change division.
The closing date matters more than it looks. It is the moment the entry list stops moving, which is what makes a draw possible at all. Once you generate the draws the window is fixed and can no longer be edited.
Competition day settings
Also on Manage:
| Setting | What it does |
|---|---|
| Mats | How many run in parallel. Divisions are spread across them to even out finishing times |
| Contest minutes | The default length of one contest, used to estimate mat times |
| Turnaround | The gap between contests on a mat. Zero means truly back-to-back |
| Weigh-in opens | When the scales open. Leave empty if you do not weigh anybody |
| First contest | The estimated mat times are counted forward from here |
A division never splits across mats. Whatever the balance, nobody is sent to a different mat between their own contests.
Watching the entries
The entry list on Manage is grouped by division, which is the shape of every question you will actually be asked: how many in this division, and has this person weighed in yet.
From there you can:
- Record a weigh-in — enter what the scales read and the platform decides pass or fail against that division's limit.
- Move somebody between divisions — the organiser can, the athlete cannot. This is how a missed weight gets resolved, and how two divisions too thin to run get merged.
- Withdraw or reinstate an entry.
Who can see your events
Events are public the moment they are created. They appear on the landing page, in the Events list, and on their own page — visible to signed-out visitors, because families need to find competitions before they have an account. The draws and results stay public too: it is what people refresh all day.